VIVANT GARDENING SERVICES LLC
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All gardeners live in beautiful places because they make them so
​- Joseph Joubert

Help Us Make Beautiful Places. Join Our Team as a
​Part Time Office Manager

We are seeking a hard-working, kind and compassionate office manager to provide critical office support - collaborating with our owner and project manager to ensure the many details of our company stay organized and on course from social media planning, to seasonal workshops, client follow up to payroll. This position requires punctuality, honesty, a love of organized and clear communication, excitement in regards to sustainable gardening as well as an adventurous spirit for the ebb and flow that comes with building and growing a young company. 

Responsibilities: 
  • Using our Scheduling and Client Information Software to create and regularly update client and job details
  • Data and information management including the filing and archiving of field reports, photos and design/consult notes. 
  • Field requests from clients for upcoming workdays and see they are communicated with the admin team and assigned crew in a timely manner. 
  • Assisting with general office management, including running reports, editing proposals for clarity, ordering supplies and checking to be sure all calendar invites are as updated as possible
  • Helping to manage social media calendars, email newsletters and marketing lists under the direction of administrative team
  • Track helpful KPIs for ongoing sales and company goals

Qualifications: 
  • A competent, working knowledge of social media planners, Google Suite (Gmail, Drive, Forms, Docs) and Microsoft Office based technology
  • Familiarity with Quickbooks and in particular Quickbooks payroll is a plus. 
  • Reliable internet and phone service and fully functional and focused home office for remote work capabilities. 
  • Ability to follow directions and readily ask for clarification when needed
  • Proactive communication in the event of availability changes or vacation/sick days
  • Enthusiasm and self motivation for learning and completing tasks at hand in a timely, detailed manner
  • A Friendly Compassionate Demeanor that enjoys team work and assisting with customer service requests
  • At least one working year of office related experience
  • A Kind Listening ear ready for garden talk :) 

This is a part time and mostly remote position with opportunities for additional hours during busy seasons. Roughly 12-20 hours per week based on candidate skills and seasonal fluctuations. 

For interested candidates, we are open to the creation of a hybrid position, balancing administrative work days in this role with additional hours as a Garden Assist (click here for the description of that role and its responsibilities). If this interests you, be sure to state so clearly at the time of your application. 

Hourly pay is DOE, with the opportunity for adjustment in June based off performance and demonstrated knowledge during our Spring season.

To apply, email your resume and cover letter to learn@vivantgardens.com. 

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  • Home
  • About
  • Shop
  • Contact
  • Join Our Team
    • Garden Assist Position
    • Seasonal Internships
    • Vivant Staff